Grace Presbyterian Church
1705 Gattis School Road
Round Rock, TX 78664
Map
Directions
From IH-35 (exit 252A) & Toll 45 (exit AW Grimes):
· Go approx 1 mile east (passing Dell Computers & HEB) and turn left on AW Grimes Blvd
· Go approx ½ mile and turn left on Gattis School Rd
· Turn left on Windy Park Dr
· First left is the entrance to our parking lot which is behind the church
From HWY 79:
·Turn south on AW Grimes Blvd
· Turn right on Gattis School Rd
· Turn left on Windy Park Dr
· First left is the entrance to our parking lot which is behind the church
From IH-35 North (Georgetown) (exit 250B/Hester’s Crossing):
· Turn left on Hester’s Crossing, cross over IH-35 and go to light at S Mays Rd
· Turn left on S Mays Rd
· Take 3rd right at Gattis School Rd
· After Greenlawn Blvd take 1st right onto Windy Park Dr
· First left is the entrance to our parking lot which is behind the church
Grace Presbyterian ChurchFacility Rental Information
BUILDING USE POLICY
Purpose: Our buildings are committed to implement the programs of our congregation. However, it is the desire of our members to see that we also serve our community by providing space for organizations for meetings and programs, as long as they are consistent with our traditions.
Application and Approval
A. To request the use of the buildings and facilities of Grace Presbyterian Church, each group/organization will complete an application form provided by the church at the church, 1705 Gattis School Road, Round Rock TX 78664.
B. Approval of the request for use is by the Church Office. The church office is responsible for scheduling and collection of fees and for coordinating between the Pastor and appropriate parties concerning the proposed dates and activities. All fees shall be payable at the church office between the hours of 9 a.m. and1:00 p.m., Monday through Friday. See “E”.
C. Requests will be first considered for church and church-related purposes; followed by non-profit, non-political, and for-profit organizations. Exceptions to the policy, if made, must be approved by the Session. First right-of-refusal will be offered to on-going applicants for annual consideration.
D. Approval of the dates for the activity planned must be secured at least (1) one month in advance. In addition, the church office shall approve the date after checking the church calendar, to avoid any conflict.
E. One half (1/2) of the total fees are due at the time the reservation is made. No date will be placed on the calendar until the deposit has been made and application forms have been completed and approved. Balance of fees is to be paid “in full” 14 days prior to event. If an event is cancelled less than two weeks of the scheduled time, the deposit will be forfeited.
Fee Schedule
A. Members – No rental fee for church-related events and activities
B. Non Profit Organizations – no rental fee
C. For-Profit Organizations and individuals — (See current FACILTY RENTAL table)
D. No charge for funerals or receptions following funerals.
E. All fees may be waived by the Church Office.
F. All recurring rentals will be evaluated after 30 days and each quarter thereafter for agreement modifications including additional janitorial fees
G. Child Care is not available.
H. Trash – after your event, you are expected to take out all of your trash to our dumpster. Keys for the dumpster are located in the Narthex, House, & Office.
Maintenance and Utilities
A. Maintenance
1. All persons or groups using the church buildings or Sanctuary are expected to leave the areas used in the condition found prior to use or better. The group using the facility is responsible for following posted guidelines including general picking up after oneself and disposing of their trash. The cost of maintenance activity required by neglecting to do so will be evaluated at quarterly review.
2. Any use of the buildings and/or facilities requiring special arrangements, furnishings, equipment, or necessitating maintenance activity beyond that ordinarily required for church activities will be subject to a charge to be determined prior to actual approval of the application for use of building/facilities and effective upon such approval.
B. Utilities
1. Charges for utilities are generally included in the rental use fee. However, any meeting or requested activity which requires special arrangements beyond that ordinarily required for short term activities may be subject to a charge to offset anticipated utility bills. Such charges will be subject to mutual agreement between the session and the applicant before an application is approved.
2. The phone system in the church may be used for local calls. Long distance calls are prohibited. Any long distance calls placed during the time period in which the applicant’s activity is being set up or conducted will be the responsibility of the applicant.
C. Air Conditioning/Heating
If the temperature is not comfortable, please have a staff member of Grace or knowledgeable member make any changes. Posted guidelines should be followed upon leaving the campus regarding setting temperature.
D. General Instructions
1. Pianos, tables, chairs, etc., shall be returned to their original places.
2. Meeting space shall be tidied, thermostats reset, trash placed in dumpsters per guidelines upon departure.
3. If audio/visual equipment in the sanctuary is needed, a trained member of Grace Presbyterian Church or its appointed agent must be present to run said equipment. A fee will be charged for this service.
4. Grace Presbyterian Church is a non-smoking facility. This includes the narthex, porch, memorial garden, and classrooms. There are benches placed outside for a smoking area.
5. Fire extinguishers are located in the narthex.
6. No chancel furnishings are to be moved without approval of one of the Pastors, Office Administrator or the Session.
7. Alcohol is not permitted on the property.
8. Sanctuary – only water is allowed in the Sanctuary when using the purple fabric chairs. Should you have food or drink at your event, please use the folding metal chairs located in the storage building off the porch.
APPLICATION FOR RENTAL OF FACILITY
(Forms must be completed and approved before reservations and rentals are scheduled.)
Please Print
Name of Group/Organization: (Applicant) ___________________________________________
Purpose of Organization: ________________________________________________________
?X Non-Profit ?X Profit Purpose: ______________________________________________
Mailing/Billing Address:_________________________________________________________
Main Contact/Agent: ___________________________________________________________
Phone _____________________ Email: __________________________________________
Alternate Contact: _____________________________________________________________
Phone _____________________ Email: __________________________________________
Organization Website: _____________________________________
?X One time event ?X Recurring Event – list frequency _______________________________
Date(s) Requested: ______________________ Start time: __________ End time: ___________
If recurring, list end date: ______________________
Room/s Requested: _________________, ____________________, ______________________
Audio/Visual equipment in Sanctuary (and technician) ?X Yes ?X No
Technician paid $_____________
Approximate number of people: ___________ Age group: __________________
Fees: (See current FACILITY RENTAL for fee schedule and details)
Total Cost: $__________
Deposit (1/2 of event or 1st month if recurring) due at signing: $__________ ?X Paid
Balance Due upon use of facility: $__________ ?X Paid
Key Deposit $5 each Number of keys: ____ $__________ ?X Paid
?X key(s) returned ?X Deposit returned
OTHER/NOTES:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
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By my/our signature/s below, I/we acknowledge that I/we have read the Building Use Policy attached hereto concerning the use of the property of Grace Presbyterian Church of Round Rock, Texas and agree to abide by such regulations. I/we agree to leave the space in the same condition of cleanliness and order that the space was in when we started using it. I/we wish to reserve the named space/s for the date/s and time period/s and purpose/s stated above.
LIABILITY
It is understood and agreed that the applicant assumes all of the risk to persons and property which may be connected with the use of the premises, and that Grace Presbyterian Church will have no liability for personal injuries or property damage or both suffered by any person or persons in connection with such use. The applicant hereby releases Grace Presbyterian Church from all such liability, and agrees to indemnify Grace Presbyterian Church, its officers, agents, and employees, and hold it and them harmless from any loss (including attorney’s fees and court costs) from any and all claims by any person or persons for damage or injury arising from the use of such premises.
I have read the above paragraphs, understand and agree to them and wish to reserve the named spaces as listed.
Signed: ________________________________________________ Date: _________________
Church Office Approval: ____________________________________ Date: _________________
Received a copy of the Group’s insurance ______________________ Date: _________________